Pre- Disney Trip meeting Packet

The packet immediately below is the Pre- Disney Trip meeting Packet handed out at our Booster Meeting on February 6th, 2026. The packet contains more specific details on our trips policies, procedures, itinerary, etc. that were not covered in our meet March 5th 2025. Please read this handbook in it's entirety to understand everything that is planned for and expected of our Student and Parent Travelers.

Responses to some questions that were answered the night of the meeting are listed below in the "New FAQs" section of this page. If you have something that may need clarification, please read in the FAQ's first before reaching out to the directors.

Heights HS Band Spring Trip Meeting.pdf

English Packet

Spanish Version coming soon

Spanish Packet

Stay tuned for more updates!!!

Old FAQs

How can we sign up?

Each traveler (student or family member) will need to register their trip individually by CLICKING HERE or the link above. Fill out and submit the registration form.
After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions.
You will then pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
After securing your trip registration you will continute to pay down your invoice balance by December 22nd.

What is the difference between early registration and late registration?

Early Registration:

This is for all current Heights Band Members. If you are a current band member of the Heights High School band you will need to register and pay the deposit for your trip by April 11th. This date is an adjustment from our original meeting to allow our band families more time to register. This will also be different from our dates listed in the information packets.

Late Registration:

This is for incoming freshman, new Heights Band students, and their families who were not aware of the trip OR incoming freshman, new Heights Band students, and their families who we have never met until the first day of school. Registration and Deposits for this option will be due September 22nd.

Each traveler (student or family member) will need to register their trip individually by CLICKING HERE or the link above. Fill out and submit the registration form.
After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions.
You will then pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
After securing your trip registration you will continute to pay down your invoice balance by December 22nd.

how do the payment plans work?

After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions. You will pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
1. - This step must be completed by April 11th for Early registration and September 22nd for Late registration
  - See the above FAQ's for the difference and qualifications for Early and Late Registration

After paying your trip deposit you will be able to pay down the rest of your invoice balance.

The "Payments Plans" mentioned in the Trip Information Packets posted above are recommendations that the directors have created to evenly disperse your payments towards your invoice balance. You can pay more or less per payment if you wish but you will need to make sure that your trip is paid in full by the December 22nd payment deadline.

Recommended Early Registration monthly payments:

$159.78

Recommended Early Registration monthly payment dates:

May 26th
June 23rd
July 21st
August 25th
September 22nd
October 27th
November 24th
December 22nd

Recommended Late Registration monthly payments:

$234.50

Recommended Late Registration monthly payment dates:

October 27th
November 24th
December 22nd

How do we make payments?

ALL CONFIRMATIONS, TRIP DETAILS, & INVOICES ARE SENT VIA EMAIL. CONTACT EMAIL ADDRESS MUST BE FOR THE ADULT RESPONSIBLE FOR PAYMENTS (NOT A STUDENT)

Payment methods can be found at the bottom of the Registration form. Your options are:

To Pay Via Check, Make Payable To:
- - - Complete the reservation form and email to the address below.
    - Champion Tours & Events, Inc.

1007 N. Federal Hwy #2008, Fort Lauderdale, FL 33304 (allow at least 7 days for USPS)

- - - Be sure the travelers full name & Invoice Number is included on the check.

To Pay Via Credit Card:
- - - Complete the reservation form and email to the address below. An invoice and payment link will be emailed to make payment. Credit Card Payments will Incur a 4% Convenience Fee

To Pay Via Zelle:
- - - Complete the reservation form and email to the address below. Instructions will be provided. No Service/Convenience fee for Zelle

Tom Sanchez, Champion Tours & Events, Inc. tom@championtoursandevents.com

aRE INCOMING 9th Graders (Freshmen) ABLE TO PARTICIPATE IN THIS TRIP?

Yes! ALL Heights HS Band students and their family members can travel along with us as long as they register with our trip and pay the necessary fees for their travel. We actually encourage it if possible!

Each traveler (student or family member) will need to register their trip individually by CLICKING HERE or the link above. Fill out and submit the registration form.
After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions.
You will then pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
After securing your trip registration you will continute to pay down your invoice balance by December 22nd.

Will a band students family members be able to join the trip?

Each traveler (student or family member) will need to register their trip individually by CLICKING HERE or the link above. Fill out and submit the registration form.
After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions.
You will then pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
After securing your trip registration you will continute to pay down your invoice balance by December 22nd.

Should I register for this trip if i'm an incoming 9th grade (Freshman) student interested in being in the band?

The Answer: Yes!

If you are interested in band, we ask that you sign up for band on your class schedule to actually join the band first. Being a band student is a requirement to go on this trip.

ALL Heights HS Band students and their family members can travel along with us as long as they register with our trip and pay the necessary fees for their travel. We actually encourage it if possible!

Each traveler (student or family member) will need to register their trip individually by CLICKING HERE or the link above. Fill out and submit the registration form.
After submitting the completed form you will receive an email from the travel company with your trip invoice and payment instructions.
You will then pay your initial trip deposit of $250 (early registration) OR $750 (late registration) to secure your registration trip.
After securing your trip registration you will continute to pay down your invoice balance by December 22nd.

How are rooms going to be assigned? How will my student know if they are in a 4 bed room or not?

Each trip participant is given the option of being placed in a quad, triple, double, or single occupant room upon registration. This selection will determine the number of occupants in the room. quad = 4 participants, triple = 3 participants, double = 2 participants, single = only one participant. Students that were registered for a quad room will generally be roomed with 3 other Heights Band students unless it has been communicated that they will be rooming with other family members OR in the event that the total number of band students attending the trip leaves a room with an incomplete quad room where their will be 3 students or less.

As we approach the trip date the directors will post up room assignment sign-ups where students will be able to select their room mates. This is only an option for students that selected to be in a quad room and are rooming with other Heights Band Students. There will be a deadline for when students need to have been signed up. After this deadline, the directors will place all students that did not sign up for a room by the deadline and fill all incomplete rooms.

New FAQs

the Current itinerary currently has us scheduled to leave Animal Kingdom @9pm but the park actually closes at 6pm? What will we do with the extra time?

We are going to have to plan some other activity between 6pm and 10pm (LIGHTS OUT) time or allot free time at the resort (non-pool time). We'll give an update at a later date.

Will we have pool time?

The resort pool is supposed to be closed due to construction until April. Regardless, students and parents will not be allowed in the pool.

Will Chaperones need to get VIPS approved before the trip?

Yes all Chaperones will need to be VIPS approved.

You may complete this process by Clicking Here

Will their be a first aid bag?

We will have a first aid kit going with one of the chaperones. We're also working to get each chaperone small first aid kits to have with them throughout each day.

What is the nearest hospital?

Hospital AdventHealth Celebration

400 Celebration Pl, Kissimmee, FL 34747

How will you bring Souvenirs back to houston?

All souvenirs will need to fit safely inside your Suitcase or carry-on for the return back to Houston. Disney World has a souvenir shipping service but this can get pricey.

How will you bring Souvenirs back to houston?

All souvenirs will need to fit safely inside your Suitcase or carry-on for the return back to Houston. Disney World has a souvenir shipping service but this can get pricey.

If I'm a parent not registered for this trip do I have to register for the Band App group communications?

No. Parents not registered for this trip should not register for the Band App group for trip communications.

Parents not registered for this trip and will want trip updates should be sure that they are registered through the Band Parent Remind messages, have their child's phone number, or have a directors phone number.

If you need the code for the Band Parent Remind, please reach out to the directors to get the code.

Magic Kingdom and Hollywood Studios have Firework shows at 9pm and 9:45pm. Will we consider making adjustments so student and families can view these events?

The Directors will consider making adjustments to the itinerary to allocate time for these events. We will make an update on this consideration at a later date.

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